FAQ

CS Logbook is a controlled substance tracking system for veterinary practices, designed to aid DEA recordkeeping. It calculates running balances automatically from transaction history, logs every change to a record with who made it and when, and flags missing or unusual details so they can be completed later. You get the familiarity of a simple running log with the structure of purpose-built software.

A transaction can be amended one field at a time, and every change is logged with who made it, when, and the previous value, so changes remain traceable. Running balances are calculated from transaction history rather than typed in. Missing or unusual details are flagged for review. Alerts are advisory: CS Logbook flags issues without preventing you from recording a transaction. The narrow exception is an entry that cannot have happened, such as a transaction against stock that already left the clinic under a filed disposal or transfer, which the database refuses.

HIPAA does not apply to veterinary practices. Animal medical records are not "protected health information" and veterinarians are not "covered entities" under HIPAA — so there is no HIPAA compliance for us, or for you, to claim. Be cautious of any veterinary software marketed as "HIPAA compliant." The rules that do govern your controlled-substance records are DEA 21 CFR Parts 1300–1304 and 1317, your state veterinary practice act (which sets client and patient record confidentiality and retention), your state prescription-monitoring reporting requirements, and — for pet-owner personal information — state consumer-privacy laws such as California's CCPA/CPRA. CS Logbook is built against those. As always, consult your own counsel or compliance officer for determinations about your practice.

CS Logbook is designed around the record-keeping requirements of DEA 21 CFR Part 1304, which requires maintaining accurate records of all Schedule II–V controlled substance receipts, dispensing, and disposals, with a running balance. It records corrections and waste documentation. Whether your records meet your obligations is your determination as the registrant; CS Logbook does not replace a compliance officer or legal counsel.

Unlimited users. Pricing is per clinic ($50/month or $500/year), not per user or per veterinarian, so adding veterinarians, technicians or practice managers does not change the cost. Role-based access menus mean each user sees the workflow appropriate to their role. Each clinic has its own subscription.

CS Logbook is in early access, and public registration is not open yet. It is a cloud-native web application with an append-only audit log, role-based access control enforced at the database level, and US data residency. Join the waitlist to be notified when registration opens.

Email support is included with every subscription. We're a small team and we actually respond — you're not submitting a ticket into a void.