DEA Compliance → Recordkeeping in CS Logbook
Purpose
Show where CS Logbook captures and retains the controlled-substance records a DEA inspector typically asks to see — receipts, dispensing, administration, waste, and on-hand counts — so you can produce them on request. CS Logbook stores and organizes these records; the legal requirements for what to keep and for how long come from the DEA and your state.
This is general product information about CS Logbook, not legal advice. CS Logbook does not define retention periods or recordkeeping rules. Verify current requirements with the DEA Diversion Control Division and your state board.
In CS Logbook
Day-to-day controlled-substance records are captured as transactions against containers:
- Every receive, administer, dispense, and waste event is recorded with who, what, when, and how much.
- Records are append-only and carry an audit trail (created-by / timestamps); containers and transactions are not hard-deleted, so the history stays intact.
- Records remain queryable and exportable so you can produce them for an inspection.
How to record and review these events:
- Inventory → Transactions — administer / dispense / waste / receive
- Audits — DEA Audit Preparation — the readiness checklist that maps records to what an inspector reviews
CS Logbook keeps records indefinitely by default rather than deleting them — but you remain responsible for confirming your retention obligations and for any records created outside the system.
Where the official requirement lives
CS Logbook does not define what to keep or for how long. The authoritative sources are:
- eCFR — Title 21, Part 1304 (Records and Reports) — covering maintenance and availability of records (including retention) and what each record must contain.
- DEA Diversion Control Division — current guidance.
- Your state veterinary/pharmacy board — some states require longer retention than the federal minimum. CS Logbook does not track per-state retention; confirm yours with your board.